Administrative Lieutenant-Oregon State University Police Department (OR)

The OSU Police Department is seeking an Administrative Lieutenant. This is a full-time (1.0 FTE),12-month, professional faculty position.

Building on 150 years as Oregon’s land grant institution, Oregon State University serves the state, the nation and the world as a premier 21st century research university.

MISSION – As a land grant institution committed to teaching, research, and outreach and engagement, Oregon State University promotes economic, social, cultural, and environmental progress for the people of Oregon, the nation, and the world.

We will be welcoming and foster belonging and success for all. We are a diverse community, defined by the rich palette of cultures we share, and we will strive to eliminate achievement gaps among sub-groups of students and inequities in the advancement of faculty and staff. We will foster the personal success of each member of the university community and instill a commitment to serve Oregon, the nation, and the world.

OSU is building an organizational culture founded on the values of inclusion, mutual respect, good physical and mental health, collaboration, and humility, so that people from every background are welcomed and thrive, our community is diverse, and our leadership advances both excellence and innovation.

The OSU Department of Public Safety will support and emulate the mission, core values and goals as outlined in SP 4.0 by providing for a safe campus for students, faculty, staff, and visitors that facilitates Oregon State University’s educational, research, and community service goals; and to provide these serves with the highest standards of inclusivity, transparency and accountability.

Reporting to the Associate Vice President for Public Safety & Chief of Police, the Administrative Lieutenant is a sworn position that assists in the daily operations of the Department of Public Safety (DPS). The Administrative Lieutenant develops and implements comprehensive policies and procedures relating to the department’s administrative operations and ensures effective, efficient, and professional delivery of services to the University. Areas of accountability include, but are not limited to the coordination and implementation of a comprehensive training program for DPS staff; oversight and coordination of security systems, reports and files; management and oversight of accreditation standards, oversight of the Clery Act, and supervision of staff.

The Administrative Lieutenant will provide support to the Operations Lieutenant as needed to include, but not limited to, providing direction to sworn and unsworn personnel, assist in law enforcement activity, and provide support in times of emergency. While in this capacity, the Administrative Lieutenant will provide leadership, support, development, and accountability for staff assigned to DPS.

The Administrative Lieutenant will have regular daily contact with all members of the Oregon State University campus community including; students, faculty, staff, visitors, and members of the public.

In coordination with the Operations Lieutenant, this position will provide short-term and long-term guidance, coordination, and evaluation of work assignments.

This position participates as a member of the Department of Public Safety leadership team to contribute to the strategic and operational oversight of the full department and will stand in for the Chief as necessary.

Position Duties
• Responsible for the coordination and management of training programs and initiatives specific to DPS employees. This includes tracking and monitoring certifications and licenses expiration and completion as well as ensure employees within DPS have robust training to perform the functions of their job.
• Manages and participates in the development and implementation of goals, objectives, policies, and priorities; recommends and administers polices and procedures.
• Responsible for coordination of the training of all DPS employees including tracking and monitoring certifications and licenses necessary to perform the duties of their job.
• Participates in the development and administration of the DPS budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
• Responsible for oversight and management of the Clery Act compliance including ensuring the team follows all federal regulations and reports and completed per the standard of the act and submitted appropriately.
• Oversees and manages all equipment used by DPS employees. This includes equipment tracking, ordering, inventory monitoring, equipment maintenance, and equipment issuing. This position tracks and proposes new equipment needs to the Chief and DPS leadership for employees.
• Works with members of the Department and University community to define and implement problem-solving techniques related to administrative operations of DPS.
• Assists with budget development in areas of equipment, personnel and training funds; Issue/maintain inventory of department equipment.
• Participates in a variety of meetings, committees, taskforces, and/or related groups both internally and externally to communicate pertinent information regarding public safety.
• Builds and maintains internal and external customer satisfaction with services offered. Fosters good community relations by serving as a liaison with internal constituencies and the public regarding administrative operation matters.
• Provides subject matter expertise to internal and external stakeholders around DPS administrative operations.
• Oversees all security systems for DPS. This includes but is not limited to secure door access, cameras, and alarms.
• Creates procedures and department policies around the use and process of security systems to ensure compliance with state and federal regulations.
• Serve as the point person for security systems and access requests.
• Collaborates with internal and external partners around security system implementations, maintenance, and repair.
• Produces reports for the Chief of Police regarding security status for the university and of the DPS building, cameras, and alarms.
• May be asked to produce security system reports needed for investigation cases or other fact-finding requests.
• Conduct research regarding security systems that would meet the needs of DPS and OSU.

• Provides support to the Operations Lieutenant as needed to include but not limited to, providing direction to sworn and un-sworn personnel, assist in law enforcement activity as needed, and provide support in times of emergency.
• Assumes management responsibility for services and actives within the sworn and un-sworn patrol, and investigations of the OSU Department of Public Safety; may oversee special projects or other assigned areas.
• Responds to major incidents reported to patrol and investigations and ensures that all employees are following emergency management protocol; assumes command of incidents as needed for the situation.
• Provides expertise and guidance to AVP/Chief; conducts a variety of organizational studies, investigations, and administrative studies; recommends modifications to programs, polices, and procedures as appropriate; prepares and presents staff reports and other necessary correspondence.
• Supports the campus emergency plan.
• Supervises a team of employees to include establishing staffing plans; prioritizing and assigning work; conducting performance evaluations; ensuring staff are properly trained; making hiring, termination and disciplinary recommendations.
• Conducts 1:1 meetings with employees as well as shift meetings/briefings to provide coaching, mentoring, training, expectations, and direction.
• Coordinates the selection, orientation, training, and evaluation programs for department personnel; provides or coordinates staff training; provides positive motivation for employee performance; identifies and resolves staff deficiencies; initiates discipline procedures. Assumes the role of a primary supervisor at special events, mutual aid, special operations, and various assignments, as needed.
• Models positive attitude and collaborative spirit in line with Oregon State University expectations.
• May act as Chief of the Department during his/her absence.

• Serves as a liaison for the assigned functions with the university community, including students, faculty, and staff; may service as DPS representative on university committees and task forces.
• Represents the department with other law enforcement services and allied agencies, other City departments, civic groups, and the public; plans and facilitates the conduct of special community events requiring law enforcement participation; establishes and maintains a customer service orientation within assigned areas.
• Attends and participates in professional associations and development to maintain expertise and current trends in community and university policing best practices and standards; incorporates new development as appropriate.

Minimum/Required Qualifications
• Four-year Degree from an Accredited University, College (or equivalent)

• Must successfully pass a comprehensive background assessment that includes: criminal history check; driving record review; medical examination; psychological evaluation; drug screening; and an inclusive appraisal of work history.

• Ability to meet physical, medical and psychological requirements established by the Oregon Department of Public Safety Standards and Training.

• Possession of an Oregon State Driver’s License within 30 days of appointment.

• A demonstrable commitment to promoting and enhancing diversity.

• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully pass a comprehensive background assessment that includes: criminal history check; medical examination; psychological evaluation; drug screening; and an inclusive appraisal of work history and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.

• This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

Preferred (Special) Qualifications
Previous professional public safety experience in a higher education setting.

Knowledge and experience in employee relations.

Experience managing represented employee groups.

Working Conditions / Work Schedule
This position is deemed essential and supports essential functions on campus and may be expected to report to work during inclement weather, emergency, and other University work curtailments of closure.

This position will require presence during evenings and weekend on campus and at other locations for emergencies, events and meetings.

This position may involve shift work that can include day shift, swing shift, or night shift duties that administration assigns.

This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. Yes

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